Regina Clerk’s Office – Regina, SK

Municipal Governance and Legislative Secretariat

The Heart of Civic Democracy

The Office of the City Clerk is the foundational administrative body of the City of Regina, essential for the maintenance of local democracy and corporate continuity. Established shortly after Regina’s incorporation as a city in 1903, the Clerk’s Office has historically served as the custodian of the city’s seal and the official recorder of its history. Located on the main floor of Queen Elizabeth II Court at City Hall, the office acts as the impartial secretariat to the City Council and its various committees. It is responsible for the preparation and dissemination of council agendas, the recording of official minutes, and the procedural management of legislative meetings. The City Clerk, a statutory officer appointed by the Council, ensures that all municipal decision-making processes adhere to The Cities Act and the procedural bylaws, safeguarding the legality and transparency of civic governance.

Access to Information and Privacy

A critical function of this office is the administration of The Local Authority Freedom of Information and Protection of Privacy Act (LA FOIP). The Clerk’s Office serves as the intake and processing centre for all formal requests from the public and media seeking access to municipal records. This process is highly regulated:

• Application Process: Individuals must submit a formal request and a standard application fee ($20). The office then has 30 days to locate, redact, and release the relevant documents, balancing the public’s right to know with individual privacy rights.
• Privacy Compliance: The staff also provide guidance to all city departments on data handling to prevent privacy breaches.

Election Management and Appeals

The City Clerk typically serves as the Returning Officer for municipal and school board elections, managing the logistics of polling stations, voter registration, and ballot counting every four years. Furthermore, the office provides administrative support to quasi-judicial bodies such as the Board of Revision (for property assessment appeals) and the Development Appeals Board. Citizens wishing to appeal a property tax assessment or a zoning decision must file their notice of appeal through this office within strict statutory deadlines. The staff here ensure that these appeals are processed correctly and scheduled for hearings, acting as the neutral liaison between the appellant and the adjudicating board.