To register an extra-provincial corporation in Manitoba, you must file an Application for Registration with the Companies Office. The standard government registration fee is $350 CAD, plus a $45 CAD name reservation fee.
Expanding your business into a new province is an exciting step for any entrepreneur. If your corporation is already registered in another Canadian province or territory, you cannot simply start operating in Manitoba without notifying the local government.
This guide will walk you through the extra-provincial registration process. We will explain how to legally establish your corporate presence so you can focus on growing your business instead of worrying about compliance issues.
Step-by-Step Process to Register in Manitoba
Whether you plan to open a retail store in Winnipeg, an office in Brandon, or provide services in Steinbach, the registration process generally follows the same provincial rules. Manitoba makes it relatively straightforward through its online business portal.
Step 1: Reserve Your Corporate Name
Before you can register, you must ensure your company name is available in Manitoba. You need to file a Request for Name Reservation with the Manitoba Companies Office . If your current business name is already taken by a local company, you may need to register an “assumed name” to use while operating here.
Step 2: Appoint an Agent for Service
An extra-provincial corporation must have a way to receive official legal documents in the province. You are required to appoint an Attorney for Service (which means an official representative, not necessarily a lawyer) who resides in Manitoba 📬. This person or firm will receive formal government notices on your behalf.
Step 3: File the Application for Registration
Once your name is approved, you must submit the Application for Registration within 90 days. You can file this form online through the Companies Online portal. You will need to provide your home jurisdiction incorporation documents and details about your current directors.
How Much Does it Cost in Manitoba?
Budgeting for your expansion is an important step. Here are the typical costs you can expect when registering extra-provincially in Manitoba:
- Name Reservation Fee: $45 CAD.
- Government Registration Fee: $350 CAD. (Note: If you are expanding from British Columbia, Alberta, or Saskatchewan under the New West Partnership Trade Agreement (NWPTA), this fee is usually waived).
- Lawyer Fees: If you hire a local law firm to handle the paperwork, expect to pay between $500 and $1,200 CAD.
How Long Does the Process Take?
The timeline for extra-provincial registration in Manitoba is usually quite fast. Name reservations typically take 3 to 5 business days to process . Once your name is approved, the registration application itself is generally processed within 5 to 10 business days. Using a local lawyer can often speed up the process by ensuring all forms are filled out correctly the first time.
Frequently Asked Questions (FAQ)
Do I need a physical address in Manitoba?
No, you do not need a physical storefront. However, you must appoint an Agent for Service who has a valid physical address in Manitoba to receive legal documents.
What is the NWPTA?
The New West Partnership Trade Agreement (NWPTA) is an agreement between Manitoba, Saskatchewan, Alberta, and British Columbia. It streamlines the registration process and waives the $350 CAD extra-provincial registration fee for businesses from these provinces.
Do I need a lawyer to register?
While it is not legally required, hiring a local lawyer is highly recommended. They can ensure your corporate filings are correct and help you avoid costly delays.
Do I need a separate CRA business number?
Generally, no. You will continue to use your existing federal Canada Revenue Agency (CRA) Business Number, but you may need to register for local provincial retail sales tax (RST) if applicable to your specific services.
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