When IRCC requires a certified true copy for a citizenship application, you must hire an authorized professional, such as a notary public. The certification must include the exact phrase “I certify that this is a true copy of the original document,” alongside the certifier’s name, signature, and date, usually costing $20 to $50 CAD per page.
Applying for Canadian citizenship is an exciting journey, but Immigration, Refugees and Citizenship Canada (IRCC) has incredibly strict documentary requirements. 📄 During the application process, you may be asked to submit copies of vital records, such as birth certificates, marriage certificates, or foreign passports. In most standard applications, a simple clear photocopy is acceptable. However, in specific situations-such as when translating a document or responding to an IRCC fairness letter-you may be explicitly asked for a “certified true copy.”
A certified true copy is a special photocopy that has been legally verified against the original document. Whether you live in Winnipeg, Toronto, or Victoria, you cannot simply ask a friend or a local pharmacist to sign it. IRCC has a rigid list of authorized professionals who can perform this task. Submitting a document without the exact required phrasing will cause your citizenship application to be returned as incomplete, delaying your dreams of becoming a Canadian.
Step-by-Step Process for Certifying Documents in Canada
Getting a document properly certified requires bringing both the original and the photocopy to an authorized official. It is highly recommended to follow IRCC’s exact federal guidelines to ensure the document is accepted without question.
Step 1: Check the IRCC Document Checklist
Before spending money on a notary, review your specific IRCC citizenship document checklist. 🔍 Do not certify documents unless IRCC explicitly asks for a “certified true copy.” For routine citizenship applications in May 2026, standard colour photocopies of biographical passport pages are usually sufficient, unless the document is not in English or French.
Step 2: Find an Authorized Professional
If you are inside Canada, only specific individuals can certify documents for IRCC. You must use a notary public, a commissioner of oaths, or a commissioner of taking affidavits. While lawyers often hold these designations, using a dedicated notary service is usually much faster and more affordable. Note that family members cannot certify your documents, even if they hold these titles.
Step 3: Present the Originals
You must bring the absolute original document (e.g., your actual physical birth certificate from your home country) to the notary. 🗂️ The notary will inspect the original, make a high-quality photocopy themselves, and verify that it has not been altered or forged.
Step 4: Ensure Exact IRCC Phrasing is Used
The notary must physically write or stamp specific details on the photocopy. According to IRCC rules, the copy must include the phrase: “I certify that this is a true copy of the original document.” It must also include the name of the original document, the date of certification, the name of the certifier, their official position, and their original signature. If any of these elements are missing, IRCC may reject it.
How Much Does it Cost in Canada?
Obtaining certified true copies is generally inexpensive, but the costs can add up if you have a large family applying for citizenship together. Below are average costs in CAD.
| Professional Service | Average Cost (CAD) | What is Included |
|---|---|---|
| Notary Public (Per Document) | $20 – $50 | Inspecting the original, copying, and stamping the required IRCC phrasing. |
| Certified Translation Service | $40 – $80 per page | Translating a foreign document and providing an affidavit from a certified translator. |
| Lawyer Retainer (Full Review) | $1,500 – $3,000 | If a law firm handles your entire citizenship application, certification is usually included. |
How Long Does the Process Take?
Getting a document certified is a rapid process. ⏳ Most notary offices in Canada accept walk-in appointments, meaning you can have your certified true copies completed in under 15 minutes. However, if you need the document translated first by an ATIO-certified translator, that process can take an additional 3 to 7 business days.
Frequently Asked Questions (FAQ)
Can a pharmacist or doctor certify documents for IRCC?
No. While doctors and pharmacists can act as guarantors for some provincial forms, IRCC strictly requires a notary public, a commissioner of oaths, or a commissioner of taking affidavits for certified true copies.
What if the document is not in English or French?
You must provide a certified true copy of the original foreign-language document AND an English or French translation. The translation must be completed by a certified Canadian translator, or it must be accompanied by an affidavit sworn by the translator before a notary.
Can I certify a document if I am outside Canada?
Yes. If you are applying from abroad, you can use a local notary public. You can also visit a Canadian embassy, high commission, or consulate to have documents certified by a consular officer, though consular fees will apply.
Will IRCC return my certified copies?
Generally, IRCC does not return documents submitted with citizenship applications. This is precisely why you should send certified true copies rather than your irreplaceable original birth certificates or marriage licenses.
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